The tools for managing an online team
An organized team is a happy team…
. . . is an effective team! As your brand grows, so will your responsibilities and, inevitably, your team. Organization is imperative to your success as it boosts productivity and communication with those around you. So what’s the best way to coordinate your team, projects, and business, especially when you may not all be in one place? A task management tool, of course. There are a plethora of these tools out there, many of them free. Below are just a few of these tools that you can take advantage of to take your online team to the next level.
Task Management Tools
Asana – Asana is one of the most popular task management tools on the web, and for good reason. It has a clean, simple interface that is best suited for complicated projects that include multiple people. Tasks can be grouped together into series and assigned to specific team members. Important features include being able to use multiple tags on one task, and a color-coding system to keep all of your assignments straight. Asana boasts great email integration for easy communication and allows individuals to see a personal dashboard that houses all of their own tasks. Complex projects are no sweat for this task management tool.
Trello – Trello is a simple, yet powerful tool that utilizes the kanban system of organization. It has a three tier system: there are boards on which you make lists where you create cards (these are individual tasks). With Trello, you can invite unlimited team members to collaborate on boards with an unlimited amount of cards. Everything about it is completely customizable to your project’s needs. You can set deadlines on your cards, assign team members to them, define them with tags, and attach important information associated with them, like documents, email messages, images, and links. Trello basically makes handwritten checklists digital – what could be better for organizing your team?
Slack – Slack promotes collaboration and communication – two essential elements of a functional team. Slack’s system is organized by channels that you create for your team. Within that channel, members can actively communicate in real time about a predetermined topic. Team members can also have one on one conversations, so that the most important questions don’t become lost in the full stream. Slack even allows you to integrate other task management tools (including both Asana and Trello!), so that you can see all of your assignments in one place. You can set reminders for yourself, so that you never miss another deadline, and the apps powerful search tool allows you to find that one conversation you had a couple of weeks back. Slack’s powerful integration and communication functions centralize all of your team’s needs.
Hibox: Trello and Slack are nice but they don’t function super well together. If you want to avoid integrating a ton of tools together, try Hibox. Hibox is chat, task management, video conferencing, and file sharing all in one simple platform. It’s super intuitive for teams to start using right away. You can share files directly from your favorite tools like Dropbox and Google Drive.
Other tools for managing your team
Toggl – Task management tools aren’t the only resources available to your for managing your online team. Toggl is a time management tool that can track the billable hours worked by your team. The app can produce useful, in-depth reports of how your team spends their time, and can also be integrated with many task management tools.
Zapier – Zapier is a unique connection tool that you never knew you needed. Essentially, the tool can link all of your other project management and business related software, prompting automatic functions. For example, you can configure Zapier to automatically send a message in Slack when you complete a task in Asana, then add the completed task to a list in Google Sheets. Zapier takes tracking and integration to the next level and saves you a lot of time in the process.
By combining these tools, and others like them, you can create a task management toolkit that is unique to your team and its needs. This is even more important when your team primarily works remotely or online. As one of your biggest assets, be sure that your team has all of the resources they need to get organized and support your brand.